Job Title: Operations Administrative Assistant
Reports to: Program Manager (to be determined)
FLSA: Full Time Salary Exempt
Primary Work Location: Sierra Vista, AZ
COMPANY OVERVIEW
AITC is a fast-growing, proven Information Technology Company focused on Network and Systems Engineering and Integration, Professional Services, Medical Simulation, Test and Training Systems and End-To-End Product and Technology solutions.
AITC provides expert support in Information Systems Design and Cyber Security, Strategic Planning, Program and Project Management, Security Risk Assessment, and Logistics for Federal Government and Public Sector markets.
AITC is an ISO 9001:2015 certified company.
All employees are required to be aware of our Quality Policy and must adhere to AITC's established ISO policies, standards, and procedures.
POSITION OVERVIEW
AITC is seeking an Operations Administrative Assistant for the Program Management Office (PMO) providing a broad range of administrative support functions.
RESPONSIBILITIES / DUTIES
• Provides a broad range of administrative support functions for management which includes, but is not limited to coordinating office communications, tracking budgets, purchasing, scheduling, workflow, and a myriad of associated duties.
• Serves as a primary point of contact for office communications.
Prioritizes, composes, and disseminates written and oral information to personnel, the public, and other internal and external customers as directed.
Responds to routine inquiries.
• Coordinates, maintains, and creates various events, schedules, and calendars.
Makes travel arrangements and coordinates large group meetings.
• Handles or assists with financial transactions and control procedures.
Processes expenditures, purchases, budget transfers and other actions.
Develops and analyzes financial reports and maintains selected fiscal records.
• Coordinates facilities requests and organizational needs.
• Provides limited logistical support, ordering, tracking etc.
• Takes and transcribes minutes of meetings; distributes agendas, minutes, and other materials to attendees.
• Maintains confidential files and records for assigned area of responsibility.
• Additional administrative duties as assigned.
MINIMUM REQUIREMENTS
• Requires 4-6 years of related experience.
• High School Diploma or GED
• Must be a US citizen.
• Able to work Overtime as required.
• Must be available to travel as required.
PREFERRED SKILLS/KNOWLEDGE
• Associate degree in a related field
• SECRET Clearance
• Experience with collective bargaining agreements.
• Possess strong communication skills and attention to detail.
• Able to work independently and with a team and interact professionally with all levels of an organization.
• Experience in MS Office software.
PHYSICAL DEMANDS
• Predominantly indoors in normal office environment.
• Use repetitive motion.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Must be able to speak, write, read, and understand English.
• Frequently work at fast pace with unscheduled interruptions.
• Must have visual acuity.
• Must be able to lift up-to 10 pounds and walk short distances.
COMPENSATION
Salary and benefits will be commensurate with experience, expertise, education, and potential.
We offer our employees competitive compensation and a comprehensive benefits package.
AITC provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws and offers equal opportunity for VEVRAA Protected Veterans.
AITC, will not discriminate against employees and job applicants who inquire about, discuss, or disclose compensation information.
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