Judicial Specialist II

ADMINISTRATIVE OFFICE OF THE COURTS *JUDICIAL SPECIALIST 2* *Hidalgo County Magistrate Court - Lordsburg, NM* *Position #10106780 (Full-time/Classified/Permanent)* *Job Pay Range: GG $18.
276 - $36.
552* *Target Pay Range: $18.
276 (80% Compa Ratio)* *Opening date: 1/26/2024 Closing date: 2/9/2024 at 4:00pm* *GENERAL STATEMENT OF DUTIES:* Acting under general supervision, prepare and process court documents, perform judicial procedures and work with the court case management system.
*EXAMPLES OF JOB DUTIES:* * The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details.
* Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
* Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
* Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
* Processes, maintains, and distributes documents, files, and case materials.
* Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
* Processes and expedites orders of protection.
* Accurately disburses bond payments, and prepares and maintains bond reports.
* Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
* Prepares, proofreads, edits and mails out documents such as notices and final orders.
* Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
* Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
* Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
* Orders, reviews, sorts, and organizes jury summons.
* Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
* Organizes case files for microfilming, archiving, and destruction.
* Prepares exhibits and hard copy case files.
* Researches automated, hard copy, and microfiche files for case status data.
* Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
* Ensures the office, courtrooms, and equipment are operational.
* Ensures judicial calendars and schedules are maintained.
* Serves as a court monitor.
* Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
* Manages jury trial calendar request for judges to schedule upcoming jury trials.
* Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials * May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
* Provide support to other magistrate or district courts within the judicial district.
* The daily routine includes working with prospective jurors.
Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
* Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
* Coordinates program participation with Specialty Programs within the Court.
* Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
* Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
* Troubleshoots recording equipment, runs updates, and maintains technical logs.
* Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
* Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.
* Other duties as assigned.
*COMPETENCIES/QUALIFICATIONS:* The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.
*MINIMUM QUALIFICATIONS: * * *Education:* A high school diploma or GED.
*Education Substitution:* None.
* *Experience:* Two (2) years’ experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
*Experience Substitution:* Attainment of the Judicial Studies Certificate will substitute for one (1) year experience.
Additional post-secondary education in a related field may substitute for up to one (1) year of experience.
Thirty (30) semester hours’ equals one (1) year of experience.
*Typing Certification:* A typing certification from the New Mexico Department of Workforce Solutions (_www.
dws.
state.
nm.
us_) or similar may be required.
If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory.
The New Mexico Workforce Connection Certification must have been issued within five (5) years’ of application.
*Certification: * May be requested to complete the NM Court Monitor Certification Examination.
*WORK ENVIRONMENT AND PHYSICAL DEMANDS: * The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job.
Work is performed in an office or court setting.
A valid driver’s license and travel may be required.
The assigned work schedule may include nights, weekends, holidays and overtime.
The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
*BENEFITS:* Refer to New Mexico Judicial Branch website for a full list of benefits: _https://humanresources.
nmcourts.
gov/career-opportunities.
aspx_ *TO APPLY:* *Submit *_*one*_ *of the following options:* * *NM Judicial Branch Application for Employment, *_*plus*_ *proof of education (HS Diploma, GED, or college transcripts) *_*or,*_ * *Resume *_*and*_ *Resume Supplemental Form, *_*plus*_ *proof of education (HS Diploma, GED, or college transcripts).
* _*\*PLEASE NOTE: ANY SUBMISSION THAT DOES NOT CONTAIN ALL ITEMS LISTED IN EITHER OF THE ABOVE OPTIONS, WILL BE CONSIDERED INCOMPLETE.
\**_ Submissions may be emailed to: _sildsck@nmcourts.
gov_ , or mailed/delivered to: Sixth Judicial District Court Attn: Susan Kirker PO Box 2339, Silver City, NM 88062 (mailing) 201 N.
Cooper St.
, Silver City, NM 88061 (physical) *Applications and Resume Supplemental Forms can be found at the NM Judicial Branch website:* _https://humanresources.
nmcourts.
gov/career-opportunities.
aspx_ _EQUAL OPPORTUNITY EMPLOYER_ Job Type: Full-time Pay: $18.
28 per hour Expected hours: 40 per week Benefits: * Bereavement leave * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Retirement plan * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Work Location: In person